Convert to Quickbooks compatible formats (QBO, IIF, QBJ)

QuickBooks accounting software is offered as QuickBooks Desktop (QBD) or QuickBooks Online. Both variants import the QBO format as a common format for bank transactions under Bank Feeds, and each of them imports its own set of formats. The QBO format applies to bank transactions files and credit card transactions files. See below options and Desktop and Online versions.

Use the ProperConvert app to convert your file to a format compatible with Quickbooks.

Import bank transactions and credit card transactions into Quickbooks Desktop and Quickbooks Online through the QBO format or the IIF format (all QuickBooks Desktop versions are supported). QBO and IIF formats are different: QBO (Web Connect) is to import bank transactions, and IIF is more ‘low level’ import allowing to create of various transactions between QuickBooks accounts. Both formats have limitations – read below to choose the most suitable format for you.

Which formats does Quickbooks import?

For QuickBooks desktop, convert to QBO (Bank Feeds or web connect) format or IIF format if you have QuickBooks 2022-2025. QBO and IIF files are importable by QuickBooks Enterprise as well.

For older QuickBooks Desktop versions, convert to the IIF format.

Quickbooks imports transactions in original formats. Depending on the source of transactions (online banking download, accounting service export, transfer data between two computers), a specific format should be used for a particular purpose.

What is a QBO (web connect) file/format? #defintions

A QBO file is a financial data file used by QuickBooks, a popular accounting software program. It is typically used to import or export financial data, such as transactions, account information, and banking records. The file is saved in a special format that can be read by QuickBooks and other financial software programs.

QBO files typically contain a wide range of financial information, including details about transactions, account balances, and bank records. This information is organized in a structured way that allows QuickBooks and other programs to easily import and process the data.

One of the main advantages of using QBO files is that they allow users to easily transfer financial data between different software programs and platforms. For example, a user may download a QBO file from online banking and then import it into another accounting program, such as Microsoft Excel, for further analysis and reporting. This allows users to easily access and manipulate their financial data, regardless of the software they are using. You will need to convert QBO files to required format, like CSV for Excel, QFX or QIF for Quicken.

In addition to transferring financial data between programs, QBO files can also be used to import data from other sources, such as banks and credit card companies. This can help users quickly and easily bring their financial data into QuickBooks, saving time and effort.

Overall, QBO files are an important tool for anyone who uses QuickBooks or other financial software to manage their financial data. They provide a convenient way to import and export financial information, allowing users to easily access and manipulate their data.

Use the ProperConvert to access or convert transaction files from QBO and to the QBO format.

What is Web Connect Quickbooks?

WebConnect is a feature in QuickBooks that allows users to connect their QuickBooks software to their bank or credit card accounts. This allows for easy and secure access to financial information, as well as the ability to download transactions directly into QuickBooks.

WebConnect is a convenient tool for businesses that need to manage their finances on the go. With WebConnect, users can access their QuickBooks data from any internet-connected device, giving them the flexibility to work from anywhere. This is especially useful for businesses with multiple locations or employees who work remotely.

Setting up WebConnect is easy. First, users need to ensure that their QuickBooks software is up to date. Then, they can go to the Banking menu in QuickBooks and select the “Add Account” option. From there, they can choose the “WebConnect” option and follow the on-screen instructions to connect their bank or credit card account.

Once WebConnect is set up, users can easily download transactions from their bank or credit card accounts into QuickBooks. This eliminates the need for manual data entry, saving time and reducing the potential for errors. Additionally, WebConnect automatically categorizes transactions based on user-defined rules, making it easy to organize and track expenses.

WebConnect also offers a high level of security. When users connect their accounts to QuickBooks, they are redirected to their bank’s secure website to enter their login credentials. This ensures that sensitive financial information is kept private and secure.

QBO files are essentially offline web connect for QuickBooks.

How Quickbooks Desktop Imports QBO Web Connect Files

Use the ProperConvert app to convert your transaction files to QBO format importable by Quickbooks Desktop (and Quickbooks Online).

The QBO format is the format to import transactions into QuickBooks. ".QBO" does not mean "QuickBooks online".

QuickBooks Desktop has to be not older than three years to import .QBO files. For example, if the current year is 2023, QuickBooks 2021 is the oldest desktop version that can import QBO files.

The IIF format is the format to use for older QuickBooks versions. Look for converters converting to the QBO format.

QuickBooks Desktop (PC or Mac) imports QBO files through File-Utilities-Import-Web Connect format.

QuickBooks Online imports QBO files as well and the QBO format is the best format it imports. QuickBooks online also imports OFX and QFX files (also a good choice to import). OFX and QFX formats are not importable by QuickBooks desktop.

QuickBooks desktop imports QBO (Web Connect) files into the Bank Feeds Center. Once the transactions are imported, you review them and match them to vendor records and assign expense/income account. After that, the transactions are added to the register.

Import into QuickBooks through the QBO format

The QBO format is a QuickBooks Web Connect format used to import bank transactions into QuickBooks (under Bank Feeds). ".QBO" does not mean "QuickBooks Online".

Banks and credit card companies provide QBO files to download transactions. QBO files have account details like account id, bank id, currency, ending balance, and date. QBO file have the following transaction details:

Quickbooks imports the .QBO files under Bank Feeds. As banks do not have specific accounting details for their clients, the .QBO files do not have Categories or expense/income account details. Once transactions are imported under the Bank Feeds, Quickbooks does matching to vendor records and expense/income accounts.

Import a QBO file into Quickbooks Desktop (Windows or macOS)

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Import a QBO into Quickbooks Online

Import into QuickBooks Desktop through the IIF format

IIF format is the format to use for all QuickBooks versions. It allows supplying more details about transactions like expense/income account or class. Unlike the QBO format, which requires "matching" under the Bank Feeds after QBO import, the IIF format requires vendor names, account names to be exact to what you have in Quickbooks otherwise Quickbooks will create new vendor and account records during IIF import.

Quickbooks Online does not import IIF files.

The IIF format is considered a "low level" or "system" format and QuickBooks imports it right into its database, so you have to be precise with the data you provide. Typos and mismatches will result in new vendor records and accounts created. Always do a backup (as with any other import) for the QuickBooks company file before any IIF import. Putting aside the scary part, this is a great format widely used and you can import data quickly. If you just figuring out QuickBooks, start with the QBO format (see above).

Intuit developed the IIF format for its QuickBooks products and many software packages support export in this format for transactions, sale receipts, bills, invoices, and other data lists. As IIF is considered a "system-level" format where data are imported directly into Quickbooks data file.

For transactions, IIF format supplies the following details:

CSV files must have exact vendor names and category (expense/income) account names matching account names in QuickBooks. All QuickBooks versions are supported as long as they import IIF files (except QuickBooks Online). For QuickBooks Enterprise the user must have exclusive access to import IIF files.

Use the ProperConvert to convert your transaction files to the IIF format.

What are the main differences between QBO and IIF import into QuickBooks?

What is the QBJ format?

The QBJ format is the latest format supported by Quickbooks to create General Journal Entries. Quickbooks accountant edition allows your accountant to create general journal entries for you, export them as IIF files, send them to you and import them into your Quickbooks.

Each Quickbooks journal entry contains two or lines (debit and credit) that must balance within the entry. Each line carries an account, optional or mandatory name (depending on the account), class, description, document number.

The QBJ format requires account numbers to be activated in your Quickbooks chart of accounts.

A QBJ file is a file used by QuickBooks, a popular accounting software program. These files are used to store information about financial transactions, such as general journal entries, invoices, bills, and receipts. QBJ files are typically created when a user exports data from QuickBooks in order to save a backup copy of the information or to share the data with someone else who uses QuickBooks.

QBJ files are similar to other accounting files, such as QBB and QBM files. QBB files are used to store a complete backup of a QuickBooks company file, while QBM files are used to store portable versions of QuickBooks company files. Like QBB and QBM files, QBJ files can be opened and viewed using the QuickBooks software program.

QBJ files are typically saved in a text-based format, which means that they can be opened and read using any text editor. However, in order to properly interpret the information contained within a QBJ file, it is necessary to use the QuickBooks software. This is because QBJ files use a specific format and structure that is understood by QuickBooks, but may not be readable by other programs.

In addition to storing information about financial transactions, QBJ files may also contain other types of data, such as customer and vendor information, lists of products and services, and details about the company's chart of accounts. This data is typically organized into separate sections within the QBJ file, making it easier to find and view specific information.

Overall, QBJ files are an important part of the QuickBooks software and are used to store and manage financial data. By exporting this data to a QBJ file, users can create backups of their financial information and share it with others who use QuickBooks.

How is the QBJ format different from QBO and IIF formats?

The QBJ format is for General Journal Entries. QBO and IIF files are for transactions.

The ProperConvert app converts general journal entries from CSV/Excel to QBJ (and to IIF as well) and import them into Quickbooks. Working in Excel with general journal entries is faster than directly in Quickbooks. In addition, importing QBJ files creates the audit record in your Quickbooks, so you can review easily created entries.

Summary

The ProperConvert app is a one-stop solution to convert bank and credit card transactions and general journal files you have to a format comaptible with your Quickbooks version.

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